Trust Accounting

" true account ability "

Full service trust account management, Australia-wide

Trustd Figures will tailor a trust accounting solution

to address your agency’s specific needs.

We can engage via either a short-term engagement or an ongoing partnership. 

Short Term benefits those who seek help to rectify a problem with their trust account, or need help during staff leave, and more…

A Partnership maximises your savings by outsourcing your trust accounting to a specialist provider.  We will help you regain and retain full compliance without the stress and staffing required.

Residential, commercial, sales, rentals or holiday rentals – we manage the lot.

Our team look after each other and in our work we emphasise knowledge, integrity, efficiency, and flexibility in everything we do.  We call this true account ability.

Let us show you why our clients consider us the trusted figures that extend their team

Trust Accounting Real Estate

trust accounting services

Servicing your requirements

We service all segments;

  • Residential sales and rental trust
  • Holiday rental trust
  • Commercial sales and rental trust

We have expertise in all the major property software & payment platforms;

  • Cloud Property – PropertyMe, PropertyTree, Console Cloud, Box + Dice, AgentBox, REX, Zenu, NewBook, Guesty, YesBookIt
  • Payment – CampaignAgent, AirBnB, eWAY, Ezidebit, SecurePay, Centrepay, iPay, Stripe
  • Server – RPOffice, Console Gateway, REST

Unlimited online trust account and software support to your team – throughout each day.  We dont limit our support to client ‘time-slots’ each day as some of our competitors do.

Daily receipting completed each morning

  • Daily banking and reconciliation to the trust account
  • Identification of, and advice to, anomalies
  • Compliance checking – authority, contract of sale, marketing schedule
  • Sales commission entry
  • Invoice entry / processing
  • Processing of bank files and provision to our clients
  • Lodgement of unclaimed monies
  • Updating settlements
  • Disbursements to Landlords, Vendors, Purchasers, Solicitors, and other Creditors

Complete the End of Month balancing and reporting

Short Term engagements can help with:

  • Legislation advice
  • Reconciliation assistance
  • Balancing issues
  • Staff leave/shortage coverage
  • Best Practice training
  • Fraud Investigation
  • Outsourcing trial period
  • and more….

Longer term partnership is right for you?

We’ll develop a plan with you that is specific to your needs and procedures.

Our team of specialists will manage your trust account remotely; whilst remaining engaging members of your extended team.

If you’ve been having problems, we’ll get your trust account right back on track to all applicable legislation across Australia. 

We use scalable and consistent best practice methods we have learnt over time. 

  • While we always offer advice; we agree that many arrangements are ‘horses for courses’ and so we will learn your way of doing things; and together we’ll agree a management plan. 
  • Of course – you will remain in control of the way in which your trust account is managed.

Ask about our Membership discounts

Trust Accounting Membership

Dont see your requirements addressed here?

Our common services are listed here.  However, all our clients receive individual service in one way or another.

Our team has over 40 years of experience in trust accounting across Australia.  We’ve seen it all before, and are certain we can meet your needs.

Considering Cloud Migration?

Moving over to cloud based property software is always one of our key recommendations.  It enables the largest outsourcing saving possibility to you.

However, there are pitfalls and gotcha’s to avoid in the transition.  We can help you migrate in either an advisory role, or hands-on in the trenches with your team.

trust us, they say

common questions to trust outsourcing

Why outsource our trust accounting?

There are many benefits to your agency.  You'll receive expert level services, and be assured of retained compliance moving forwards - all without the stress. 

Of course, a key driver is you can expect a significant cost saving over having an in-house trust accountant.

Contact us and we'll discuss the other benefits.

Do you work under our brand?

Always.  Your clients will only ever interact with you, or with representatives of your brand. 

There are actually only limited circumstances where we interact with your clients for you, and always under your brand.  This will have been explained and agreed with you up front. 

You remain in control.

Will you communicate with our landlords and tenants directly? (Rental trust)

No this is not recommended.  Their relationship is with your team.

However we will assist your team to understand all queries fully so they can confidently communicate to your clients. 

In very unusual circumstances we will contribute to a conference call with you and the client.

Our team are used to having an in-house resource. How will this work?

We're here to answer your questions, promptly, via our support portal.  This is the most efficient method for both your team and us.

However, if the request is a little more complicated, we pick up the phone to call you to discuss further.

When we are audited, will you be available?

Of course.  Firstly, our processes are designed to resolve all issues and prevent auditor queries.  If anything unusual has occurred, we make detailed notes for your auditor and the authority body in your state. 

We are available to assist you with auditor queries as required.

How do we get started?

It is simple.  First we discuss your requirements and how you operate before a plan is put together that we both agree to. 

Then it is simply a matter of you granting the appropriate access to our team depending on your request. 

Our most senior team members always onboard each new client, and in no time at all we'll be an integrated extension of your in-house team.

How are you different?

Our new clients often tell us that we're a refreshing change from prior outsourcing experiences.

Contact us for a quote, or just to have a chat, and we'll explain what we do to earn that praise.

Some of our team members don't understand trust accounting - can you help?

Don't worry, this is not at all unusual.  We are strong believers that your team needs a solid baseline trust understanding in order to provide the best service to your clients.

For this reason, assistance for your team forms part of our standard service.

Our system enables us to track and identify common queries.  Then, if we see a trend, we'll discuss with you and propose a training plan (team or individual) that meets any specific items needed.  This targeted approach is very cost effective and minimises disruption for you. 

what our clients say...

At the end of a busy month when I was in dire straits to get my owners paid, not only did the team spend the time to understand my complex business needs, they worked day and night to make sure my owners were paid on time and accurately. I highly recommend them to manage your Trust Account for your business...

5/5

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